Processing

Previous Top Next


  • Update ReadOnly Documents - this setting will instruct to make changes also in ReadOnly documents
  • Skip Temp files (~$*.*) - sometimes there are Office temporary documents. By setting this ReplaceMagic will skip those documents
  • List processed folders in Console view - by setting this during processing ReplaceMagic will constantly update Console view with currently processed folder
  • List processed documents in Console view - by setting this during processing ReplaceMagic will constantly update Console view with processed documents. This has small performance impact but provides immediate response what is processed.
  • List all skipped documents in Additional Info tab - if this option is not selected ReplaceMagic will list only documents that were really processed in case that they were skipped (for example, document locked by somebody, document size in bigger than selected max. size,...). With this parameter ReplaceMagic will list also documents that were skipped as their document type (extension) is not on list of selected extensions. Basically, with this setting you will see all documents that are on selected location(s).
  • Do not change document attributes - in case if you want to keep document attributes like "Last accessed date", "Last modified date" set this option. If it is set ReplaceMagic will access and possibly change your documents but will keep original document attributes
  • Check does Hyperlink exist? - by selecting this option ReplaceMagic will check do all if found hyperlinks (HTTP and HTTPS) exist. This has performance impact!
  • Check does file link exist? - by selecting this option ReplaceMagic will check do all found files (file links in hyperlinks and OLE links) exist or not
  • Open document with path longer than 260 characters - due to slight performance impact this option is disabled. If needed let us know and we will enable it. Windows has limitation that it cannot open documents if path is longer than 260 characters. To go around this limitation we introduced this feature. If this option is disabled all documents where path is longer than 260 characters will be reported as not accessible.
  • Include file owner name in results - by setting this ReplaceMagic will include file owner in scan document results but also in other result tabs (except Search&Replace tab) 
  • Check URL Type - MSXML or Check URL Type - WinHttpRequest - is used to check is found URL link correct or not. In first case (MSXML) library MSXML2.XMLHTTP is used and in second case library WinHttpRequest. Which option to use depends on your network configuration
  • Number of HTTP connections - per default only two connections are used to check is hyperlink ok or not. Over this parameter you can influence how many connections should be used.
  • UserAgent - as some Web servers require UserAgent you can enter it here. This setting works only for WinHTTPRequest. Example: "Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/51.0.2704.106 Safari/537.36"
  • URLCheck Sleep time parameter is used to set number of milliseconds that ReplaceMagic will wait before remote server response during URLCheck is returned. This is useful in case that there is slow network connection to remote server. Default value is 0.
  • HTTP Request timeout - by setting value for this parameter you can define how long ReplaceMagic will wait on remote server to return info is hyperlink ok or not. If timeout happens ReplaceMagic will report that hyperlink is broken.
  • Proxy settings - in case that you use proxy and method to check broken links is WinHTTPRequest you can provide proxy details which will be used to send check requests. To enable proxy configuration select "Use Proxy" checkbox.
  • Skip TextToDisplay in PDF documents (memory decrease) - in case that TextToDisplay is enabled in case of bigger PDF documents memory can grow a lot. To disable this we included this option so ReplaceMagic will skip TextToDisplay.
  • Refresh preparation status - by setting this parameter when you click on Scan Documents you'll see documents that are added for processing. Without this parameter you'll see only "Reading folders". You can also specify after how many document would you like to see progress bar refresh. DO NOT set this to very small number to avoid additional refresh overhead. From version 2023.1 we will also show file names when filtering is on-going.
    This setting is not recommended for productive usage as has performance impact.
  • Continue replacements after first change? - per default, when first replacement is done (hyperlinks, OLE links, Link Source, Pivot tables) ReplaceMagic will stop processing of already changed link. By setting this parameter ReplaceMagic will try to make change for each search&replacement string which is provided.
  • Do not change formulas in Excel documents - by setting this parameter if ReplaceMagic is changing your Excel documents we will instruct Excel not to refresh formulas (content of cells) after you open in Excel changed document.
  • Show all Excel Link Sources - In Excel documents under Link Sources there might be link sources that are visible over Data => Connection and Link Sources which are hidden. Previously, ReplaceMagic was showing all Link Sources which is now changed that ReplaceMagic shows only visible Link Sources. In case that you want to see all Link Sources go to Configuration => Processing and select parameter "Show all Excel Link Sources". Only shown Link Sources will be used later for replacements.
  • Include Name Manager links - inside of Excel files you might create Name Manager which is used to create names for named ranges, named formulas and named constant. As they might include links, for example, named formulas by selecting this option ReplaceMagic will show all Name Manager entries and allow replacements in them. As majority of Name Manager entries are internal ranges this might create a lot of entries in Link Sources tab that you can ignore. In case that you expect Name Manager entries with formulas and links to other documents enable this option.
  • Check only XML stored Link Sources - Excel link sources are stored in XML structure until /xl/externalLinks/_rels location but when we check if they are broken or not we will read this location and also location which is used in Excel if you go to Data => Edit links. To avoid false-positive check results we include feature to disable check of links which are shown in Excel. Per default we are checking both location and if one is working ReplaceMagic will report that link is ok.
  • Skip digitally signed documents - in case that documents (PDF, Excel, PowerPoint or Word) is digitally signed after making changes signature will be invalidated. To avoid this you can set this parameter as then digitally signed documents will be skipped. Of course, this will be reported in list of skipped documents. Default configuration is that ReplaceMagic is not skipping signed documents.
  • Stop replacements if backup does not work - if you select that ReplaceMagic should make backup of your documents (all or only changed documents) if that does not work (for example, not enough space to create backup) changes done in document will not be saved. Of course, all skipped documents will appear in Additional Info tab. Default value is selected.
  • Ultra fast document scan (no extra data) - with this setting you are instructing ReplaceMagic only to add found documents in Find Documents result table. This will be very fast but you will not get any document content information (hyperlinks, OLE Links, Link Sources or Pivot Tables).
  • URL Decode links for link checker - with this parameter ReplaceMagic will do URLDecode of link which might help that they are better interpreted by servers where they are. This is features is in case that you have links like "sites/0128/Document%20Starter/S%C3%A9quelles/file%20name%207.docx" which are after URLDecode converted to "sites/0128/Document Starter/Séquelles/file name 7.docx"
  • Do not change file links if replacement is longer than 235 characters - in case if replacement string is longer than 235 characters change will not be done. Reason is that Office cannot read longer path so it might report that document is corrupted. To avoid that set this parameter.
  • Show Windows Shortcut properties in Hyperlinks tab? - enable ReplaceMagic to show Windows Shortcut document properties in Hyperlinks tab. Following properties will be shown (only if they have some value): Arguments, Description, Hotkey, IconLocation, TargetPath and WorkingDirectory.
  • Convert Visio (VSD/VSS/VST) docs in VSDX/VSSX/VSTX format? => as ReplaceMagic cannot save changes in VSD, VSS and VST Visio files we provided functionality to convert older Visio file formats to newer formats like VSDX, VSSX and VSTX. By setting this option ReplaceMagic will scan older Visio documents, make replacement (if needed) and save changed documents in newer formats. In case of network drives you will see old and new Visio file plus, eventually, backup of old file if you set that ReplaceMagic should make backup. In case of files stored on SharePoint only old and new file will be present.