How to Export Broken Link Scan Results from ReplaceMagic

After scanning your documents or completing a replacement run, ReplaceMagic lets you export the results in multiple formats. Use exports for audit reporting, stakeholder sign-off, migration project documentation, or to import results into another system.

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What You Can Export

Scan results (Scan Documents tab): the full document inventory — every file found, its type, link count, broken link count, file size and dates
Hyperlinks tab results: all found hyperlinks with broken/valid status
OLE links, Link Sources, Power Queries, Pivot results: each result tab has its own export covering the link-level detail for that area
Replacement results: a log of every change made during a replacement run — essential for audit documentation

Export from the Scan Documents Tab

Use the Export button in the Scan Documents tab to export the complete document inventory:

Export list of scanned documents from ReplaceMagic

The export includes: document path, file type, total links found, broken link count, file size and file dates. This is the recommended export to create your pre-migration baseline.

Export from Result Tabs (Hyperlinks, OLE etc.)

Each result tab — Hyperlinks, OLE Links, Link Sources and so on — has its own export button that covers the link-level detail for that area:

Export list of found hyperlinks after scanning documents with ReplaceMagic

The export includes: document path, link value, link type, broken/valid status, and the document area where the link was found. This level of detail is useful for sharing with end users to confirm which links were broken before a migration.

Available Export Formats

Export format options in ReplaceMagic

CSV: universal format compatible with Excel, databases, BI tools and migration project management software
Excel (.xlsx): formatted workbook with column headers, ready for filtering and pivot tables
PDF: formatted report for printing or sharing as a read-only document
HTML: formatted report for sharing with stakeholders who do not have Excel

The Scan Documents tab also offers these additional export modes:

Additional export options from Scan Documents tab in ReplaceMagic

Export for Import files (CSV only): creates a CSV formatted for re-importing back into ReplaceMagic later — use this when you want to reload a scan without re-scanning
Single export file — all tabs as separate worksheets: exports all result tabs into one Excel workbook, with one worksheet per tab
Single export file — all results merged in one sheet: creates a single-worksheet workbook with all results combined for easier filtering and pivot analysis

Saving and Reloading Scan Runs

ReplaceMagic can save a complete scan run — documents and results together — so you can reload it later without re-scanning. This is useful when:

You want to split a large library across multiple scan sessions
You need to share results with a colleague running ReplaceMagic on another machine
You want to perform the scan and the replacement run at different times or on different machines

See the Import Data guide for details on reloading a saved scan run.

Using Export Data for Migration Planning

Export before migration: establish a baseline of all links and their current broken/valid status — this is your pre-migration audit record.
Export after migration: compare the broken link count before and after the replacement run to verify repair success.
Excel analysis: use the CSV or Excel export in Excel to filter by broken status, sort by document location, and create pivot tables by file type or department folder.
Prepare replacement strings: export the list of broken links, manipulate it in Excel to derive the search and replacement strings, then import those strings back into ReplaceMagic — see the Import Data guide.

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Related guides:

In case of any questions please do not hesitate to contact us.