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How To...

fix broken links with ReplaceMagic

As most likely you did document migration to a new storage or you reorganized folders or server structure or you moved document to the SharePoint so now you are in situation that links in moved documents are broken.

ReplaceMagic is the best tool to help you fix your broken links and this can be done just in few easy steps. Let us start with different scenarios:

  • You moved documents from one server to the other and kept folder structure. This means that old server name, maybe, \\Server123 has to be replaced with new version name, like, \\ServerABC => this is easy simply enter in Search&Replace form that your search string is \\Server123 and replacement string is \\ServerABC. In ReplaceMagic in Search&Replace for this will look like:
    Fix broken links after server rename

  • You changed folder structure by appending additional folders in front of current structure. For example, you \\serverABC\Reporting\201805\Something and now you want to put Finance in front of date so that new folder structure looks like \\serverABC\Reporting\Finance\201805}Something. In ReplaceMagic this looks like:
    Fix broken links after folder restructuring

  • You moved documents from SharePoint on-premise to SharePoint Online. Old SharePoint URL was https://mycompany and new is https://mycompany.sharepoint.com. In ReplaceMagic you will set:
    Fix broken links after migration to SharePoint.Online

Based on models above you can see what is the approach to make changes with ReplaceMagic.

Beside setting what is your search and what is your replace string (btw. you can have multiple strings) you just need to tell in which document area you would like to make changes. ReplaceMagic supports more-or-less all document areas like hyperlinks, link sources, OLE object, text, formulas...

Other offered options are that ReplaceMagic makes backup of your documents (you can set backup of all found documents (please pay attention to have enough space) or only backup of modified documents). In case of native connectivity to SharePoint backup will not work as it is should be controlled through versioning feature of SharePoint.

In addition you can set that ReplaceMagic is searching only for whole words or to use wildcards or regular expressions or you need to do match case search&replace

And finally you can run replacement process in "Preview" mode where ReplaceMagic will report which changes will be done but nothing will be saved

Main drivers for ReplaceMagic were:

  • You can set any document area where changes are needed
  • You can have unlimited number of search&replace strings
  • ReplaceMagic can take care about documents backup
  • User friendly interface
  • Good performances
  • Competative price for customers

In case of any questions please do not hesitate to contact us.